This position will be available for approximately 12 weeks from Mid-May though the end of July.
This would be a great opportunity for a college student who completed their junior year to receive some on the job training or a student that needs an externship to complete their program.
- Directly responsible for assigning GL accounts and projects and processing invoices for payment
- Prepare appropriate journal entries, reconcile worksheets and set up and maintain General Ledger accounts
- Work with CFO, Auditors, GNMP, Vendors, Insurance Agents, Outside consultants and GF staff as it pertains to information requirements relative to the accounting and disbursement of funds and the maintenance of records
- Calculate royalty payments due, distribution of postage and other indirect expenses
- Apply for county permits, prepare IRS 1099 tax forms, maintain property tax records
- Maintain documentation and support for auditors
- Directly responsible for reconciling merchandise, art inventory, artifacts, DWH inventory and MVC and consignment inventory
- Work with CFO and Department heads in Budget requests and entering budget into FE
- Produce account analysis, department and project reports for managers
- Work as backup for payroll and other accounting duties
- Work as backup for Accountant – Revenue and receipts
- Analyze accounts payable and reconcile monthly to the general ledger including credit card expenditures, LBG payments and amounts due for amusement tax, and outside tour companies
- Identify areas of cost savings where possible in purchases
Please send resume and cover letter to firstname.lastname@example.org. EOE.
Executive Assistant to the President
The Executive Assistant provides a wide range of executive and administrative assistance to the president, including the president’s meeting and travel schedule, interacting with Board of Directors and donors. The Executive Assistant provides timely coordination with all senior staff leadership and Departments.
In their role with the president, the Executive Assistant will need to maintain confidentiality and exhibit discretion on all matters. This person needs to be a team player in assisting with administrative activities of other office staff. Moreover, the Executive Assistant needs to be a high level problem-solver, critical thinker and possess the capacity for long-range planning, creativity, and an ability to work independently. Given the role the Executive Assistant will serve, they should exhibit a high level of organizational savvy, attention to detail, and communication skills. Given the work style of the president, the Executive Assistant must be able to work on multiple tasks simultaneously-switching gears constantly under pressure and scrutiny. In addition, the Executive Assistant must be able to make independent decisions regarding calls, meetings and requests for the president’s time.
The responsibilities of the Executive Assistant, include:
- Schedule the president’s calendar (internal and external) including preparation of detailed itineraries, and make various travel arrangements, etc.
- Prepare (every Friday) the President’s briefing book for the following week, coordinating with various departments for briefings, meeting documents and such.
- Screen and prioritize all calls, visits and requests to meet with the president.
- Prepare correspondence for president’s signature. Keep up to date mailing lists for president’s use.
- Ensure that all documents, letters, briefings and other materials going to the president are in perfect and final format, including but not limited to grammar, content, substance, and accuracy.
- Serve as a liaison with the members of the board of directors and their assistants and coordinate board member itineraries as directed by the president.
- Work with and develop relationships with board of director and donor’s executive secretaries and assistants.
- Assist Foundation president and board secretary in preparation of board meeting materials, preparing all logistics for all board and committee meetings as directed by the president. The board of directors meets a minimum of three times a year in various locations throughout the country.
- In the absence of the board secretary, records the minutes of the board of directors meetings, executive committee meetings, etc.
- Schedule and coordinate all board of director meetings, executive committee meetings and other special board/committee meetings, dinners, and activities.
- Ensure that all board briefing materials are developed on time and are in final draft for president’s review and approval; prepare and implement timeline/itinerary or board meetings; makes and manages all logistical arrangements.
Professional Qualifications and Personal Attributes:
The Executive Assistant should ideally possess the following professional qualifications and personal attributes:
- Associates degree in Business, Communication, or related field plus a minimum of 5 years executive administrative experience or equivalent experience.
- Experience maintaining board-related files including bylaws, board resolutions, etc.
- Experience planning special events, and possessing an ability to serve as meeting planner for Board meetings, retreats, development related visits, special group visits, etc. in various locations across the country.
- Possess a high level of computer skills and ability to use appropriate application software including Word, Excel, PowerPoint and Outlook.
- Passionate commitment to the Foundation’s mission.
- Ability to listen to others and learn from their best ideas.
- Intellectual curiosity, coupled with an innovative and entrepreneurial drive.
- Impeccable integrity, high energy level, and the possession of a sense of humor.
Compensation for the Executive Assistant includes a competitive salary and an excellent package of health and other employee benefits.
How to Apply
Interested candidates should email a cover letter explaining how your skills and background fit this position and a resume to: Daniel Sherman, President, Explore Company at email@example.com. Refer to GF/EA in the subject line. No phone inquiries please.
Gettysburg Foundation is committed to diversity and invites individuals who bring a diversity of culture, experience and ideas to apply.
All correspondence will remain confidential.
Click here for an EMPLOYMENT APPLICATION: Gettysburg Foundation Employment Application